Covid-19 Safety

Parent & Child Group COVID-19 Safety Guidelines – 5th April 2021

Covid-19 has been recognised as a pandemic by the World Health Organisation. Holdfast Beach School places the health and safety of their staff, volunteers and participants above all else. We will ensure that all necessary measures and procedures are put in place to minimise the spread of COVID-19. At the time of writing, the UK Government has confirmed that England is on “Step One of the Roadmap out of Lockdown”, which allows Parent & Child Groups to run with 15 participants (excluding children under 5 and staff)

Holdfast Beach School are doing everything that we can to provide a safe environment in relation to COVID-19. However, it is important to recognise that this stage of re-opening, there is a degree of risk. But with our activities taking place outside there is fresh air available, more space to distance and less contact with shared surfaces which can transmit the virus. 

These safety guidelines are for all parents and carers to read prior to attending any groups during this time.

Please read this document carefully. By confirming your place at Beach School, you are agreeing to its contents.

Our full Covid-19 Risk Benefit Assessment sets out how we will minimise the risk and spread of the virus during our groups is available to read upon request.

If you or anyone in your household have any Covid-19 Symptoms

  • Parents/carers will be expected to assess their child’s physical health, as well as their own, related to Covid-19. If they, or anyone in their household, are displaying any of the symptoms of Covid-19 then they must not attend the session. They must also apply to take a test and follow the government’s ‘Track and Trace’ guidance.
  • Please do not give children Calpol to suppress any high temperatures in order to bring them to Beach School.

Hand Hygiene

  • All children and adults are required to wash their hands in arrival at St Margarets Bay. There will be a hand washing station at the Endeavour Centre and there are also facilities available in the public toilets.
  • Alcohol hand gel will also be available at the Endeavour Centre. Please bring your own if you wish to take some down to the Beach.
  • All adults and children will wash their hands regularly (upon arrival, after using the toilet, after coughing and sneezing into hands, before and after eating, before and after using certain shared areas (these will be specified at each session) using a mixture of soap/water hand-washing stations and/or anti-bacterial hand gel.

Social Distancing

  • All families are to socially distance at 2 metre plus from each other at all times. Only one adult should accompany their children to a session. If adults are unable to social distance at 2 metres plus, they are asked to use a face covering to mitigate any virus transmission risk. You will need to provide your own face covering.
  • The children will be encouraged to socially distance (ideally 2m, but 1m plus at a minimum) from other families during their play. However, due to the nature of children’s understanding, this may not always be possible to achieve, so please help us by following best practice hygiene policies throughout the session.
  • Our staff will be using face coverings (mask or visors) when under 2metres from any participants to mitigate any risk of virus transmission when working with the children.

Using the Endeavour Centre

  • No more than six people (over the age of 5) will be allowed in the Endeavour Centre at a time to allow for adequate social distancing.
  • All adults will be asked to use a face covering* when inside the Endeavour Centre. You will need to provide your own face covering. *Unless you are face-covering-exempt.
  • Children will be asked to sit on an individual mat at storytime to help facilitate social distancing in an age-appropriate way.
  • Hand sanitiser will be available in the Endeavour Centre.

Food and drink

  • You must bring all of the food and drink that your family will require. Unfortunately, there will be no food or drink given out by Holdfast Beach School at this time. 


  • Resources will be all cleaned thoroughly prior to each session. 
  • Each child will have their own set of resources in an ‘Adventure Pack’ to use throughout the term. This pack will stay with Holdfast Beach School and will not be taken home. 
  • Shared resources will be limited. Any shared resources be throughly cleaned before and after each session and during the session where necessary. You will be asked to wash and/or sanitise your hands before and after using any shared resources.
  • We are no longer able to provide any large towels or blankets. If you need them, please bring your own and retain them for your family’s use only. Children must not bring in any additional items (such as toys) from home. 

First Aid

  • If you or your child requires medical assistance during a session, we will provide this assistance whilst adhering to as much social distancing as is possible in the situation (this may include sitting side on to the individual so as not to breathe in their faces).  The First Aider will wear a disposable face mask and gloves to administer any first aid.

What happens if someone becomes unwell with either a temperature or a cough during a session?

  • They will be asked to go home immediately and they must request a test for COVID-19. Tests can be arranged by calling 111. 
  • If the test is negative, the child or adult can return to the next session. If the test is positive, they must self-isolate with their family for 14 days and follow the government’s ‘Track and Trace’ guidance.

NHS Test and Trace

To comply with the requirements of the NHS Test and Trace service, we will be collecting the following information:

  • Your name(s);
  • a contact phone number for your family group;
  • Dates and times of attendance.

To support NHS Test and Trace, we will hold these records for the duration of term and for 21 days afterwards. This reflects the incubation period for COVID-19 (which can be up to 14 days) and an additional 7 days to allow time for testing and tracing. After 21 days, this information will be securely disposed of or deleted following our Data Protection Policy and the requirements of GDPR.

These guidelines will be regularly updated following any changes in UK Government Guidance. 

Our full Covid-19 Risk Benefit Assessment sets out how we will minimise the risk and spread of the virus during our groups is available to read here:

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